A talk about issues specific to intranet sites.
An intranet site is a different beast than a publicly available internet site. Differences are
- High percentage logged in users
- Large(r) number of contributors
- Simpler, more trusting, workflows
- Re-use of content (e.g. for print)
When creating an intranet site, one should have a different mindset than when creating a internet site.
Tips related to content creation:
- Use the presentation mode to create “powerpoint” type content.
- Plone can generate a table of contents for you and previous/next links, which will make large documents easier to navigate.
- You can prepare ‘template’ collections which other contributors can re-use. By adding specialized views for the collection, the client can use collections more often and have the result they need with minimal, one-off solutions. Collections can also be used to populate a portlet.
- Since the ‘default page’ construct can be quite confusing, it may be beneficial to add a folderish type which also allows for a chunk of text. By having this content type, most of the default page problems can be avoided.
- Use content rules! (You can e.g. abuse the content rules to send an email when an object is added to remind the user to actually submit a page. Or use the notification action to help user when they have created their first item.) See collective.contentrules.mail that provides sophisticated features for sending mail in a content rule.
- Images and files do not have their own workflow, but inherit the workflow of the folder they are in.
- Intranets are probably served best by another workflow than an internet site. (Allowing owners to edit published pages for instance.)
- You can even ask yourself the question whether you even need different workflow states… You can, for instance, use a single state workflow.
- Another approach is using a “pending” state signalling the owner asks for help on a content item.
- The owner of the item is probably the best person to decide whether content should be published just internally or world wide.
- The product DCWorkflowGraph can be used to visualize the workflow in a help section.
- By using Placeful Workflow you can e.g. limit a strict workflow to a certain part of the site.
Add-on products that are often used:
- Poi; intended for software but can be used in other contexts as well
- When theming, keep in mind that add-on products can leverage e.g. the document actions.
- The body HTML tag has a class name with the id of the item.
- Single sign on can be very useful for intranets.